Budget Numbers, Circulation Numbers, Programming Numbers, I Haz Them ALL (part 2)

The Statistics Octopus
It's a thing

Budget numbers! Last year I tried ordering all the supplies for the year at once. This was easier than ordering in bits and pieces, but it was too much at once. I also made a budget error with my spreadsheets that ended up making me go about $600 over in my book budget. AUGH! So, I am planning new, better budget spreadsheets for next year. I have also set them up so I will be comparing invoices and not just expenditures, which is where part of the problem happened. I've added my book budget to this year's numbers. All numbers are estimates, performer costs including discounts by collaborating with other libraries. Highlighted items are those I still have a significant amount of, and I compiled these numbers whilst fighting a stomach bug.

Program supplies: $1728
SRP: $1213
Performers: $1295
Other: $494
Teen programs (including summer reading): $200

Books: $16,669
AV (dvds, games, audiobooks, cds): $6,070

General Program Supplies

• Construction paper (8x12): $40
• Construction paper (9x12): $20
• Jumbo craft sticks: $26
• Satin ribbon: $17
• Paper heart doilies: $6
• Cardboard wings: $150
• Tacky glue: $20
• Glitter glue (small bottles): $30
• Glitter glue pens: $18
• Pipe cleaners (striped): $18
• Pipe cleaners: $18
• Metallic pony beads: $12
• Glue dots: $43
• Colored masking tape (and dispenser): $67
• Glue: $28
• Pompoms: $8
• Sticker shapes: $27 
• Rhinestones: $20
• Sequins and spangles: $13
• Paint brushes: $14
• Popsicle sticks: $12
• Paper plates, styrofoam plates: $20
• Paper towels, wipes, brown paper lunch bags, and misc., etc.: $100
• Beans/seeds: $20
• Dinosaur foam stickers: $8
• Feathers: $12
• Acrylic paint: $15
• Stencils (not consumable): $16
• Duct tape: $30
• Cotton balls: $6
• Balloons: $15
• magnets: $20
• Mad Scientists Club mixing magic supplies: $40
• craft (washi) tape: $32
• colored sand: $28
• Clay pots and dirt: $25
• Messy Art Club: snap ornaments: $100
• Messy Art Club: ceramic ornaments: $20

Specific Program Supplies

• Annual Spring Break T-Shirt Party: $120
• fabric crayons: $15
• permanent markers: $35
• fabric paint: $70
• Santa's Kitchen: $90
• cookies and frosting: 90
• Dr. Seuss Celebration: $46
• pompoms: $10
• cupcake mix: $10
• decorations/misc.: $26
• We Explore Science: $96
• We Explore art and stories: $60
• snacks: $45
• watercolor pencils: $15
• Fairy party: $65
• Decorations and ribbon: $45
• Misc. tablecloths, food, etc.: $20
• Muffins for mom: $17
• Muffins: $12
• Scrapbook paper: $5
• Wimpy kid party: $50
• I have a LOT of toilet paper left
• 1,000 Books Before Kindergarten (stickers): $70
• Summer reading program: $1213
• CSLP marketing materials and prizes: $165
• S&S Worldwide prizes: $965
• Discount School Supply prizes: $83

Other Supplies and Expenditures

• Scholastic Warehouse Sale (books for prizes and the collection): $200
• Library hamster: $80
• Marketing: $13
• posterboard: $3
• desk candy: $10
• Birdwatching station: $10
• Family garden: $15
• Toys for baby lapsit: $223
• Circulating toy bags and maker kits: $25
• plastic tubs: $10
• caterpillar to butterfly: $7
• magnet kit: $8

Performers

• Smitty and Mary G.: $100
• Welty Environmental Center (2 programs): $220
• Great Scott (2 programs): $475
• Nature's Niche: $300
• TG Magic: $150
• Ice Age Trail Alliance (this is a donation): $50

Book Budget

• Junior Library Guild (teen): $700
• Teen fiction (which I messed up): $800
• Nonfiction and comic sets: $1074
• Replacements and additions to fairy tales for Neighborhoods (used grant money): $500
• Replacements and additions to transportation for Neighborhoods: $1600
• Tub books (I don't replace specific titles since they go in and out of print too fast): $50
• Replacements for missing/stolen items: $400
• Replacements for lost/claimed return items: $150
• General replacements: $925
• General orders: $10,500

AV Budget
I did order a couple cds, but they were as part of other orders. Midway through this year I got a new location for juvenile cds so I could actually tell how much they were circulating. I also weeded them. On the positive side, they circulate a lot more than I thought they did - however, on the negative side, I have absolutely no space for new cds. I added PS3 and XBOX360 to our Wii and small number of WiiU games.

• DVDs: $3,380
• Video Games (some dvds mixed in those orders): $1284
• Replacements: $1,006
• Audiobooks: $400