Showing posts with label special events. Show all posts
Showing posts with label special events. Show all posts

Saturday, February 1, 2025

In short, I am busy: Land of Stories


 I ran Life-Size Candyland for three years, then we took a long break over the pandemic, then revived it in 2023. Later that year, I decided I wanted to change things up, to avoid what had happened with the original program, where people got bored and stopped attending. For that to work, I felt we needed a more flexible format that would allow us to make changes each year so as to make the program feel "new" without recreating it from scratch. I decided to go with a Land of Stories theme, incorporating parts of Candyland into a more general fantasy setting.

 We'd also started loaning out our materials regularly to other libraries and my associate came up with the genius idea of creating the gingerbread house out of pvc pipe, so we could easily break it down and recreate it each year. We'd also be able to expand with more houses! We prepared for 2024 and... the weather did not cooperate. We had everything set up on Friday... and had to close Saturday for a blizzard. We did get about 80 people on Monday though.

This year, we had a longer time-period to work on preparing in January, especially since we were able to hold special storytimes in our community room and the weather cooperated. We also had a smaller number of volunteers than in any previous year. We ran the program for much longer periods and we had a slow but constant run of people. It didn't feel like huge crowds, although the turnout was decent, because everyone was spread out. We ended up with just under 100 people on Saturday and a little less, about 90, on Monday. We ran the game 9-2 on Saturday and 9-3 on Monday.

We made several changes in 2025; We kept the game to the first floor only, had a station in the lobby, and started the game path immediately inside the library. It ended with the dragon's lair in the Storyroom, instead of upstairs in the audio room. I also worked on having fewer "prize" items and more hands-on activities. The slower pace and more spaced out, smaller groups mean that there's time and space for them to stop to make things. My associate also made a careful inventory this year, to make it easier to lend out to other libraries - we have some local schools interested as well. 

We're looking forward to next year. The library is undergoing some renovations, so we may or may not be able to run it, but we have quite a few exciting ideas for new things to add and change. One is having a small Candyland game in our community center and making the big game in the library more complex, to reach different ages. We'll see what happens!

This link includes the overviews for 2024-2025, future plans, inventory of materials, set-up photos, and a very wobbly video of the path.

Finally got enough sticks for us to make magic
wands with them! Nobody was injured. Much.


Friday, January 31, 2025

In short, I am busy: Life-Size Candyland

Getting started -
Grandma Nutt has aged very well lol
The History
  Christmas is a big "thing" in our town and it's not a hill I'm going to die on. I had run a "Santa's Kitchen" program with cookies and crafts and decided it was time for something new, especially since attendance was slowing down. 
  Candyland was a big collaboration. It took the combined efforts of myself, my two teen aides, my two part-time associates, multiple adult volunteers, two tween volunteers, and teen volunteers on the day of the program. I started planning it back in August (and yes, this was really short notice - most planning processes for a program of this scale start at least a year in advance!). I cancelled several large programs we usually do in the fall and a lot of outreach because we was working on this.
  I looked at many, many resources online. Pinterest boards for ideas, other libraries who had done the program, and asked staff for ideas as well. These are some of the best resources I found:
  In 2017 I had teen volunteers, dressed up more or less, at each station. In 2018 I was contacted by a new company, Fairytale Birthday Company, and the characters came from free. I hired them in 2019. 

All of the pictures and the instructions, 2017-2019 and 2023 are included here. 2023 especially has super detailed, step-by-step planning.

First year: 2017
  • Our attendance was between 280 and 300. Set-up took 3-4 hours the night before with myself and a second staff member. The program ran from 9am to around 12:30 with the last teams finishing at 1pm. We had approximately 7 teen volunteers running stations. It took about an hour just to shove everything back in the Storyroom, post pictures, and vacuum. We still had to dismantle and put everything away on Monday.
  • The main feedback was that I needed to feed more people through the game - they had to wait too long for their turns to play and I needed more spinners.
  • The cardboard cut-outs were made by an adult volunteer and we used construction paper for the game board, taping it down with packing tape. I do not recommend this as even if you are in good shape; it's awful on your back and knees.
  • We had candy at every station and I spent about $150, plus we got a lot donated. I also had donated toothbrushes!
Second year: 2018
  • Our attendance this second year was very close to the first, between 250 and 300. Most of the props were still good from the previous year, although we did need to make a new gingerbread house and touch some things up. 
  • I had more staff helping with the set-up on Friday, but it still took about 4 hours. Most of that was laying the path - we taped it in long continuous lines, instead of individually, which helped but not much.
  • I had organized the game layout a little differently this year and gotten more spinners, which worked well, but it was still a crush and I lost my voice trying to yell for the teams!
Third year: 2019
  • Ironically, this year when I paid for the princesses we had a big drop in attendance, down to about 150. Most people said they had already seen/played it last year, so did something else this year - a live nativity at a church was mentioned frequently. 
  • We once again had to build the house from scratch, but everything else was able to be touched up in a week or so and I spent a lot of time organizing the game.
  • I alternated the candy with stickers (all the candy was donated).
  • The biggest change this year was a wonderful library volunteered SEWED a path for us in sections and started attaching velcro to them. They didn't all get velcro but I got some carpet sticky shrink wrap stuff that went over them nicely. She has promised to finish velcro'ing them and trim them all with pinking shears to cut down on fraying.
After seeing the big drop in attendance in 2019, I tentatively planned to do something different the next year. Well, we all know what that something different was... When we next resumed this program, holding it in January 2023, there were some major changes.
  • I changed the program to a self-run, play at your own pace. I didn't think we'd ever have close to 300 people again, so it would work fine for people to walk through on their own without waiting to be called.
  • The second big change was that I moved the program to January, holding it on the Saturday and Monday of MLK day, when there's no school.
  • This year, anticipating a smaller group, I moved the crafts to the Storyroom and started the game in the teen area. I did keep the Community center available if we needed to move crafts there, but we didn't end up needing to do that.
  • We had approximately 200 people on Saturday and around 80 on Monday.

Saturday, March 23, 2024

In short, I am busy: Very Hungry Caterpillar Celebration

I noticed that the first day of spring, Very Hungry Caterpillar Day, fell on a Tuesday this year. Moreover, our school was starting spring break early the following Thursday and I wanted to do a push for folks to join our Read and Grow program. So I planned a Very Hungry Caterpillar Celebration instead of our regular family storytime. I posted the time as 10-12, but was able to open early at 9:30 (our Tuesday/Thursday storytime is usually at 9:30.). One of my associates and a volunteer did most of the set-up the night before. My youth associate and an aide helped out during the program and my teen associate took pictures and helped out as needed.

Resources
  • Posters for each station in Canva
  • Storywalk of Eric Carle's Head to Toe in lobby - this was made from 2 "big books" so it was an oversized one that was easy to follow.
  • We moved over the portable sink, aprons, etc. and covered most of the tables in plastic b/c little hands + paint.
The first station inside the door was our Read and Grow supplies. I stayed at the door to welcome families in and asked each if they had the materials. I had the folders, caterpillar heads, permanent markers, and some stickers to decorate the folders (I also realized afterwards that I needed extra logs for those who had run out and we gave out one Spanish form!). I spent a little extra $$ for "real" Eric Carle stickers to hand out to the kids as kind of a "ticket" as they came in. I had our prizes set behind on a cart so people could see what they would earn. A couple people just took stuff, but since I'm completely casual about "tracking" it doesn't really matter! We got ~15 more people to join.

The second station was Eric Carle books and new books on display. Lots of people found Eric Carle books they hadn't known about and a good number of new books checked out.

Craft Stations
  • Fuzzy caterpillar - clothespins, pompoms, googly eyes, glue dots
  • Butterfly masks (50) - die-cut masks (construction paper), markers, jumbo craft sticks, tape
  • Puppets - die-cut shapes (horse, worm, butterfly spider, ladybug, cat, star) 20 each in cardstock, popsicle sticks, markers, tape
  • Very Hungry Caterpillar puppet - brown lunch bags, paper scrap bin, scissors, glue sticks. Sample here https://www.pinterest.com/pin/264093965620050217/
Art Stations
  • Artist who painted a blue horse - die-cut 50 large horses in white construction paper, biocolor/washable paint in non-tip paint cups, paint brushes
  • Mister seahorse - Printed coloring sheets on white cardstock (downloaded online somewhere), bleeding art tissue, paint brushes, cups for water.

Friday, February 10, 2023

Art with Heart

I am trying to have one Saturday program a month, without completely overwhelming myself, and whatever my personal feelings (they are many and mostly negative) people do like Valentine's Day programs. The colleague from the school district I used to work with did a big Valentine's Day party every February and the new person in that role was planning to switch to a candy science program, but had to reschedule it to an evening event. So, I did an art event.

I had a staff member pull a lot of the materials the night before, it took us about an hour to set up, and in addition to my aide I had 2-3 volunteers. Due to additional scheduling issues, I had to end promptly at 11am, shove everything into the smaller half of our community center, and then had a different aide (and volunteer) handle the clean-up.

It wasn't a very large turn-out - 26 - but that was due to circumstances beyond my control. The subzero temperatures broke the night before and almost everyone went to Winterfest and/or the Ice Castles in the neighboring town. I'd do this again next year, but I'd book the community room the night before so I could set up ahead of time and have it open for much longer so people could wander in and out.

I set everything up either as supply stops or art stations and in addition to the supplies for each of those brought over our portable sink, aprons, towels, paper towels, and covered our tables with plastic.


One of my volunteers makes paper flowers

She explained that she was NOT painting her
 fingers, just her hand

A tween volunteer's sample pastel and watercolor resist


A four year old's creation at the sticker/tape table

Splattered paint heart card


Wednesday, October 5, 2022

In short, I am busy: Let's go nuts!

 

Playing the acorn game (not sure what happened to his other
squirrel ear!)
Activities
  • Acorn scavenger hunt
    • Purchased fake acorns online at Amazon for about $13
    • Staff and big kids hid them in the children's area
    • Kids went on a scavenger hunt and collected them
  • Tree toss game
    • Staff built tree trunks out of cardboard with holes (used wooden supports from Pigeon cut-out to hold them up)
    • After kids had collected the acorns, they threw them through the holes. You could keep score if you wanted.
    • Bean bags also available for littler hands.
  • Climbing and balancing
    • Honeycomb play system
    • Tape lines on the floor
  • Matching game
Projects
  • Collecting bags
    • Sewing machine
    • Pre-cut bags and handles
  • Fall colors
    • Thin cardboard leaves (die-cut)
    • paint, paint brushes
  • Squirrel ears
    • Recycled bulletin board borders
    • Die cut brown ears (actually leaves)
    • Stapler, Stickers
  • Build a contraption
    • popsicle sticks, pipe cleaners, wire
    • recyclables
    • hot glue, tape, duct tape, staplers
  • Activity pages
  • Other supplies
    • plastic table coverings
    • aprons
    • sink
Evaluation

Tuesday, August 2, 2022

In short, I am Busy: Elephant and Piggie Party


Let's go for a drive!
Stations
  • Craft: Elephant and Piggie Puppets
    • Create puppets with lunch bags and puppet pieces
    • Supplies
  • Craft: We are in a book
    • Create your own books
    • Supplies
      • Handmade paper, notebook paper
      • Scissors, staples
  • Craft: We are growing!
    • Create your own grass character puppets
    • Supplies
      • Green paper, markers, scissors, popsicle sticks, tape
  • Craft: The Cookie Fiasco
    • Create a cookie
    • Supplies
      • Cardboard circles (die cut)
      • Markers, decorations, glue
  • Craft: There is a bird on your head!
    • Decoupage an egg
      • Styrofoam eggs
      • Tissue paper
      • Glue
      • Paintbrushes
  • Craft: Today I will fly!
    • paper airplanes
  • Craft: Unlimited squirrels
    • old border papers, staples, scissors
    • Die cut brown leaves, brown felt
  • Game: Can I Play Too?
    • Mark off area
    • Game is to keep a balloon (ball) in the air without using your hands
    • Supplies
      • Balloons
      • Masking tape (to mark floor)
  • Game: Let's go for a drive/Don't let the pigeon drive the bus!
    • Masking tape road lines in lobby - have kids decorate cars and "drive" them in the lobby. Must take turns! At least one person to supervise!
    • Supplies
      • Cardboard boxes, stickers, markers
  • Food
    • I Really Like Slop!
      • cereal to mix and match
      • Supplies
        • Bowls, cups (for scooping), spoons
        • Breakfast cereal
    • Should I share my ice cream?
      • ice cream, bowls, spoons
      • server, napkins, trash can
    • Duckling gets a cookie?!
      • cookies from school, napkins
  • Decoration and Misc.
Evaluation

Saturday, May 28, 2022

In short, I am busy: I survived program

I Survived the Shark Attacks of 1916
  • Photo op - Cardboard cut-out of shark mouth, created by various staff
  • Craft - mini sharks
    • Die cut cardboard fish
    • Scissors, markers
  • Experiment - fake blood
    • corn syrup, corn starch, flour, red food coloring, water
    • bowls, sink, cleaning materials
    • paint brushes
  • Decorations
    • mini sharks with shark facts
  • Resources
I Survived Hurricane Katrina, 2005
I Survived the Children's Blizzard, 1888
  • Storm in a jar
    • paint, baby oil, glitter, alka seltzer
    • jars and/or clear water bottles
  • Resources
I Survived the San Francisco earthquake, 1906
I Survived the Nazi Invasion, 1944
  • Coding challenges
  • Paper, pencils
I Survived the destruction of Pompeii, AD 79
  • Vinegar and baking soda volcanoes
    • vinegar, baking soda (we used about 6-8 jugs of vinegar and a very large bag of soda)
    • washable paint, balloons
    • milk jugs or soda bottles, swimming pools
I Survived the sinking of the Titanic, 1912
  • Boats
    • Popsicle sticks, duct tape, corks, styrofoam plates
    • Ice chunks
    • Swimming pools
General resources

Friday, May 20, 2022

In short, I am busy: Story Celebration


 This is just a loose mixture of crafts and activities for Children's Book Week. Several of them are adapted from Mo Willems/Elephant and Piggie programs from the past.

Activity: Let's Go for a Drive

  • Description: Kids decorate boxes and "drive" them up and down the tiled lobby, powered by teenagers, each other, and their grown-ups. We use masking tape to make road lines.
  • Books from the transportation neighborhood
  • Supplies
    • masking tape
    • B&T boxes
    • stickers and markers
Activity: Show your sparkle
  • Description: A staff member helps kids make tutus and wands using hot glue (we've sewed these in the past, but I don't have someone to handle the sewing machine). We'll hot glue tulle to ribbons to make tutus/cloaks.
  • Supplies
    • colored tulle, sewing scissors, ribbon
    • hot glue, glue dots
    • dowels, stars die-cut from glitter paper
  • Books
    • Itty-bitty kitty-corn, Julian is a mermaid, Princess Truly, plus unicorn, mermaid, and fairy books.
Activity: Rainbow animals
  • "No-Mess" version: Description: A staff member stands by with the die cut machine and a selection of animal and shape dies. As requested, they cut shapes and then the kids "paint" them with bleeding art tissue paper.
  • "Messy" version: Description: Die cut diffusing paper shapes, paint with liquid watercolors (in ice cube trays)
  • Books: Eric Carle books
  • Supplies
    • Die cut machine on cart, dies
    • White construction paper
    • Bleeding art tissue paper, paint brushes, water bowls
    • Plastic for tables, sink to rinse hands, aprons and towels, paper towels
Activity: What kind of hero are you?
  • Description: Decorate superhero masks.
  • Books: Zero the hero, Superhero ABC, Timothy and the strong pajamas, books about being kind etc.
  • Supplies
    • Die cut masks (it's a butterfly shape)
    • Thin ribbon and jumbo popsicle sticks (to tie on or hold up the masks). Tape.
    • Markers, glue sticks, sequins, glitter paper scraps
Activity: Elephant and Piggie puppets
  • Description: Pre-cut pieces to make brown paper bag puppets.
  • Books: Elephant and Piggie
  • Supplies
    • Pre-cut and printed Elephant and Piggie puppet pieces
    • glue sticks, markers
Activity: Storytelling Math
  • Description: Activities to tie in with the Storytelling Math series. Beads and pipe cleaners go with making patterns and snacks with dividing/measuring/comparing.
  • Books: Storytelling Math and Pitter Pattern
  • Supplies
    • Beads, pipe cleaners, bowls for the beads
    • Cookies, cereal, small cups, napkins

Wednesday, May 18, 2022

In short, I am busy: Pete the Cat Celebration

 

Projects
  • Magic Sunglasses
    • Die-cut thin cardboard Os
    • Popsicle sticks
    • Tape, decorations
  • Groovy Buttons
    • Die-cut and hole-punched construction paper circles
    • Ribbon
    • Tape, decorations
  • Musical Instruments
    • Straw pan pipes
      • Straws
      • Masking tape
      • Scissors
      • Note: It took me a while to figure out that you blow across the straws, not into them.
    • Popsicle stick harmonica
      • large popsicle sticks
      • rubber bands
      • toothpicks (pieces of popsicle stick work as well)
      • scrap paper
    • Jingle bells
      • jingle bells - bought in bulk from Amazon
      • pipe cleaners
  • Tissue cupcakes
    • Cupcake papers
    • Tissue paper
    • Glue, decorations
  • Watercolor paintings
    • Paper
    • Watercolor
    • Brushes
    • Sink, water cups, aprons
Activity Stations
  • Groovy dancing (tv, Chromecast, utube videos of Pete the Cat)
Resources

In short, I am busy: New Year's Eve Noon Party

  • Program Goals
    • We're almost never open the Saturday before New Year's. It just doesn't fall that way. I wanted to try a New Year's Eve Noon party as it looked fun. Of course, we had a dramatic drop in temperatures, numerous crises, and I was exhausted. But it was still fun!
Stations
  • Photo booth
    • Capes, dress-up clothes, paper and sticks to make fake mustaches etc.
    • Candyland and other photo op cardboard cut-outs
    • Digital cameras
  • Dance station
    • tv, chromecast, ipad
    • bubbles, ribbon wands, hula hoops
    • Noisemakers (bought in bulk)
  • Balloon drop
    • Parachute, chairs, tall staff
    • At noon we took the parachute, pre-filled with balloons, and "popped" it
Activities
  • Party hats
    • Markers, tape, staples
  • Star wands
    • Leftover vistafoil (like contact paper), popsicle sticks, confetti
  • Misc. crafts
    • pipe cleaners, pom poms
Resources

Saturday, May 14, 2022

In short, I am busy: Princess in Black party

Stations
  • Craft: Create your own pony
    • Create a hobby horse out of cardboard
    • Supplies
      • Horse heads cut out of cardboard (pattern from my colleague, cut out by volunteers with varying levels of success)
      • Long cardboard tubes
      • Masking tape, markers
      • Yarn
      • Scissors
  • Craft: Create a glitter ring
    • Create and decorate a jeweled ring
    • Supplies
      • Pipe cleaners
      • Jewels
      • glue dots
  • Craft: Create a disguise
    • Decorate both or either of a butterfly mask and a superhero mask
    • Supplies
      • Markers
      • Jewels, feathers, sequins/glitter
      • Glue
      • Large popsicle sticks, tape
  • Craft: Create a scepter
    • Tape together and decorate pasteboard strips to be a monster-fighting scepter
    • Supplies
      • Pasteboard strips
      • Tape, glue
      • Jewels, markers
  • Craft: Create a tiara
    • Decorate and put together a tiara
    • Supplies
      • Printed patterns from online
      • Tape, scissors
      • decorations
  • Craft: Create a monster puppet
    • Make a felt or sock hand puppet
      • Supplies
        • Leftover felt puppets and pieces
        • Socks
        • Hot glue
  • Game: Monster smash
    • Cardboard backdrop, aide behind it throws up balloons, kids jab them with their scepters
      • Cardboard backdrop (use previous ones)
      • Balloons
  • Game: Pony race
    • Lobby - (open doors at the end so they don't smash into them? or pile cushions in front of the closed doors?)
    • Alarm sound - kids race their hobby horses down the lobby.
  • Decorations and misc.
    • Pink and black streamers
    • Books
Resources

In short, I am busy: Zoey and Sassafras, magic and science

green tulle cloak, Sassafras fuzzy friend
and blue unicorn slime

I'd like to revisit this in a more organized fashion in the future. Slime is still popular and with more time I could come up with a better range of projects.

Projects

  • Unicorn slime
    • We used liquid starch and borax, but I don't have the recipe anymore
    • We added shaving cream and food coloring and played around with it.
  • Tutus
    • I had ribbon and fabric tape and a lot of tulle. I helped the kids pin their tulle choices to the ribbon and then zigzag stitched them on. We made both capes and tutus.
  • Caterflies/magical fluffy friends
    • Pompoms, googly eyes, pipe cleaners, glue dots

I also had our microscope out for the kids to use and several enjoyed looking at that.

Evaluation

Saturday, May 7, 2022

In short, I am busy: Fairy Tale Adventure

 I hope to eventually adapt this as a Dungeons and Dragons adventure perhaps.

Balloon monsters are always popular
    Enchanted Forest (lobby)
    Create wings and masks

    Supplies
    • Cardboard wings from Discount School Supply
    • Cardboard and paper masks (die cut)
    • Decorations
    • Large popsicle sticks
    • Regular tape, staples, scissors, glue dots, glue
    • Wipes, paper towels
    Deep in the Enchanted Forest (community room)
    Half of the community room was set up to make swords (and decorate shields they collected on their journey) the other half was for fighting balloon monsters.

    Supplies
    • Pasteboard strips (donated)
    • Duct tape (silver, gold, grey)
    • Balloons, markers
    Gingerbread house (storyroom)
    This was for puppet and block play with a few extra crafts.

    Supplies
    • Die-cut gingerbread people
    • Markers, crayons, glitter glue
    • Pencils (for wands)
    • Ribbon
    • Tape, scissors
    Fairy Tale Journey (throughout library)
    This needs to be updated.

    Photo album of event can be found on the library's Facebook page. (includes pictures of staff and set-up)

    Evaluation

    In short, I am busy: Angry Birds party

    I prefer to do projects based on books, not media, but the kids love the Backwards Angry Birds game so much (basically they build towers, stick the balloons with bird faces in them, and then throw the pig puppets to knock them down) that I've kept this in hopes of tying it to a book series at some point. 

    Project: Plastic Bottle Piggies
    • Kids decorated plastic bottles (the necks are the snouts).
    • Supplies
      • Plastic bottles
      • Paper, foam, wiggly eyes
      • Glue dots, markers, scissors, tape
    Project: Catapults
    • I borrowed this from our first Mad Scientists Club
    • Kids make catapults and use them to launch cotton balls into the air
    • Supplies
      • popsicle sticks, plastic spoons, rubber bands
      • glue dots, tape (packing tape, duct tape)
      • bottle caps, cotton balls
    Game: Backwards Angry Birds
    • The Rules
    • Supplies
      • Balloons, sharpies
      • Lots of recycled boxes and tubes
      • pig puppet
    Evaluation

    Wednesday, May 4, 2022

    In short, I am busy: Owl Diaries: Warm Hearts Day


    Made all by herself (with a little help)
    Projects
    • Owl softies
      • Die cut felt pieces, hand-cut felt pieces, stuffing
      • Embroidery thread, needles, scissors
    • Owls
      • Die cut paper owls (wings, beak, eyes are separate)
      • paint, paper, glues sticks
    • Warm Hearts
      • Die cut hearts (used leftover marbled paper and handmade paper and gold sticker paper)
      • Paper and leftover cards and envelopes
      • Paint
    Evaluation

    In short, I am busy: Bark with Biscuit

    Projects: Dog Treats
    • Staff in charge of this premixed the dough (pumpkin and peanut butter maybe?)
    • They brought in their own cookie cutters and used stuff in the community room kitchen
    • Small groups of kids went in to make the treats
    Project: Dog toys
    Project: Sewing dogs
    • Dog cut-outs (by hand from a horse pattern, will order a custom die-cut for the future)
    • 4 sewing machines
    • needles, thread, scissors
    • buttons, felt and flannel scraps, yarn
    • Batting scraps for stuffing
    Project: Dog houses
    • Cardboard boxes
    • Heavy-duty scissors, regular scissors
    • Markers
    • Masking tape
    • Hot glue
    Puppy ears
    • White, brown, and black construction paper
    • Glue stick, scissors, stapler, tape
    Dog Parade
    • Die cut mini-dogs
    • Popsicle sticks
    • Markers
    • Tape
    Other
    • Dog books, dog breed books
    • Biscuit coloring pages
    • Lakeland Animal Shelter
    Evaluation